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Charting in dentistry never happens during the appointment, because your hands are in someone's mouth. It waits in the gap between patients, and the gap is never long enough, so it keeps moving: to lunch, to after the last chair, to the operatory with the lights still on. What finally gets written is whatever you still remember, which is why findings turn into shorthand.
Encryption in transit and at rest, access controls and audit logs, on infrastructure built for protected health information.
Signed on every account from the day you sign up, free trial included, so the agreement is in place before your first real session. No enterprise contract and no sales call.
The recording is used to write the note and then destroyed, so there is no audio library sitting on a server. The record is the note you reviewed and signed, and that stays yours.
What your patients say is never used to train models, ours or anyone else's. It is written into the contract you sign, where a privacy policy cannot reach.
What the record has to carry changes with the appointment. Pick the one that looks like your schedule.
DDS, DMD
RDH
Aligners and brackets
OMS
Children and caregivers
Specialist referral practices
Multi-location teams
Claims and narratives
Not on this list? It works the same for prosthodontics, oral medicine and any practice charting findings between patients.
Dentistry documents differently from the rest of medicine: the findings are spatial, the codes are procedural and the clinician's hands are busy. These three are where the charting time goes.
Tooth-by-tooth findings called out during the exam: caries by surface, existing restorations, fractures, missing teeth and wear. Dictated as you examine instead of typed after.
What comes backFindings organized by tooth number and surface, ready to review against the chart.
Probing depths, recession, bleeding on probing, mobility and furcation, called out quadrant by quadrant while your hands stay in the field.
What comes backA structured periodontal record with depths and bleeding points as you called them.
What was done, with what materials, under what anesthesia, plus the post-operative instructions you gave the patient and the procedures performed.
What comes backA treatment note with materials, technique, post-op instructions and the procedures described in the detail a CDT code has to be supported by. You choose the code.
What comes back
A restorative appointment, dictated in the operatory. The findings and the narrative come from what you called out loud while you worked.
This is how it transcribes
Illustrative example. No real patient data. The scribe records what was said in the room, it does not decide what was found, and you review and sign every note.
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That is the intended use. You call out findings the way you already do to an assistant, and they land in the note structured by tooth and surface. Nothing needs to be typed during the appointment, and nothing needs to be reconstructed from memory afterwards.
Tooth numbers, quadrants and surfaces are captured as you say them, in the notation you use. Review the chart before signing, the same as any note you typed: the scribe records what was said, it does not decide what was found.
Yes. Probing depths, bleeding on probing, recession, mobility and furcation are recorded as you call them out quadrant by quadrant. Perio charting is the most repetitive documentation in a hygiene appointment and the least suited to a keyboard, which is why calling it out is faster.
It drafts them from the clinical findings and the treatment performed. A narrative has to justify the procedure in the language the payer accepts, and it can only be as strong as the documentation behind it. You review and edit before submission, and whether a claim is approved remains between you and the payer.
Yes. A dental practice is a covered entity, so patient records carry the same obligations as the rest of healthcare. ClinicFrame runs on HIPAA-compliant infrastructure, includes a signed BAA with every account, never stores appointment audio and never trains models on patient content.
Yes, and consistency is the point. One template can be shared across every provider and location, so a chart reads the same whoever saw the patient. That is what makes a multi-location record auditable rather than a collection of personal styles.
It is never stored. The audio is used to write the note and then destroyed, so there is no recording of an appointment sitting on a server. Patient content is never used to train models, and that commitment is in the contract you sign rather than only in a privacy policy.
Yes, from what you actually told the patient during the appointment rather than from a generic template. That matters for the record: the instructions in the chart should be the instructions the patient received.
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