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Built for protected health information
Encryption in transit and at rest, access controls and audit logs. It is the infrastructure we built for human healthcare, and your records sit on it whether or not a federal rule requires it.
Twenty-five rooms
You described the exam out loud at three. You type it again at ten.
In veterinary practice the exam is already narrated out loud, to the owner, while it happens. Then the room turns over and the same findings wait to be typed a second time, from memory. Twenty-five appointments later they are still waiting, which is how the records end up on a laptop at home. The description already happened; only the record is missing.
Document each stage of the veterinary visit
Protect every veterinary record
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The same agreement, in writing
Your agreement states that ClinicFrame does not use your data for model training and discards appointment audio after processing.
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Appointment audio is discarded
The recording is used to write the record and then destroyed, so there is no audio library on a server. What remains is the record you reviewed and signed.
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Patient data stays out of training
Nothing from your appointments is used to train models, ours or anyone else's. That covers the animal's record and your client's contact and payment details.
Document the medicine you practice
Small animal, equine, emergency, and surgical work produce different records. ClinicFrame keeps the species, findings, and treatment details in context.
- Built for
Dogs, cats, companion animals
- Why it is for you
- Twenty-five appointments in a day, each one a physical exam described out loud to a client who is standing right there, and a record that has to be finished before the next room.
- What changes
- Exam findings captured as you narrate them to the owner
- Species, breed, weight and vitals recorded as stated
- The record closed before the next room, not after closing
- How we differ
- In small animal practice the exam is already spoken out loud, to the client. The record can come from that conversation instead of from a second pass at the keyboard.Compare veterinary AI scribes
Small animal general practice
- Built for
Spays, neuters, dentals, soft tissue
- Why it is for you
- The surgical record carries anesthesia, technique, findings and recovery, and it is the note most likely to be reviewed later by someone who was not there.
- What changes
- Anesthesia and technique dictated during or right after the procedure
- Intraoperative findings recorded while they are fresh
- Discharge instructions captured from what you told the owner
- How we differ
- A surgical record written at the end of the day loses the detail that mattered. Dictated in the moment, it keeps it.See how the note is built
Surgery and dentistry
- Built for
ER and overnight
- Why it is for you
- Triage, stabilization and constant reassessment, with timing that matters clinically and legally, and no window to sit down and type.
- What changes
- Timed entries dictated as you work
- Reassessments recorded when they happened
- Communication with the owner documented alongside treatment
- How we differ
- Emergency records live or die on the timeline. A note written afterwards approximates it; a note dictated during it records it.See session types
Emergency and critical care
- Built for
Ambulatory practice
- Why it is for you
- You work out of a truck, on farms, often with no signal and never at a desk. The record competes with driving to the next call.
- What changes
- Dictation in the truck between calls
- Lameness and soundness exams recorded as described
- Notes that survive a spotty connection instead of vanishing
- How we differ
- Ambulatory practice has no desk at all. The documentation has to happen where the vet is, which is a truck cab.See how notes are exported
Equine and large animal
- Built for
Birds, reptiles, small mammals
- Why it is for you
- Species-specific findings, doses by weight to the gram, and a knowledge base that does not fit any general template.
- What changes
- Species and weight-based dosing captured exactly as stated
- Findings recorded in the terms the species requires
- Your own template rather than a dog-and-cat structure
- How we differ
- A general-practice template forces exotic medicine into the wrong fields. Building your own once solves it for every appointment after.See custom templates
Exotics and avian
- Built for
Internal medicine, oncology, surgery
- Why it is for you
- You receive referrals and you write back. The record doubles as a letter to the referring veterinarian.
- What changes
- Referral letters drafted from the consultation
- Diagnostics and recommendations structured for another clinician
- Case progression documented across visits
- How we differ
- A referral record has a second reader. The recommendation goes up front instead of at the end of a narrative.See how editing and exporting works
Specialty and referral practice
- Built for
Spay-neuter, intake, wellness
- Why it is for you
- Very high volume of short encounters, minimal staffing and records that still have to hold up to inspection.
- What changes
- Short records in seconds at high volume
- Consistent structure across many animals in one day
- Intake exams documented without slowing the line
- How we differ
- At sixty animals a day the friction per record decides whether the record gets written properly at all.See the note formats
Shelter and high-volume clinics
- Built for
In-home visits, hospice
- Why it is for you
- You are in someone's living room, often for an end-of-life conversation, and typing during it is not an option you would take even if you could.
- What changes
- Nothing to type during the visit
- Difficult conversations documented without notes in hand
- The record drafted before the next address
- How we differ
- There are visits where a keyboard is the wrong object to be holding. This is most of them.See how data is handled
Mobile and house-call practice
Build a custom template when your veterinary workflow requires different sections or instructions.
What a veterinary record carries that a human chart does not
Two things make veterinary documentation its own problem: the patient cannot give a history, and the person who can is standing in the room listening to you dictate.
SOAP with species, breed and weight
Subjective from the owner's account, objective from your exam, assessment and plan. Plus the fields a veterinary record needs and a human one does not: species, breed, age, weight and the doses that depend on it.
What comes backA SOAP record with species, breed, weight, vitals and weight-based dosing as stated.
Surgery and anesthesia records
Premedication, induction, maintenance, monitoring, technique, intraoperative findings and recovery, dictated during the procedure or immediately after.
What comes backA surgical record with anesthesia protocol, technique, findings and recovery notes.
Estimates and discharge instructions
The treatment plan you discussed with the owner, what it includes, and the home-care instructions you gave them when they picked the animal up.
What comes backA treatment plan and discharge instructions written from the conversation you had.
What comes back
From the exam you narrated to the record you sign
A lameness exam on a canine patient, dictated in the room. Species, breed and weight come from what you said out loud, and the dose is transcribed, never calculated.
This is how it transcribes
Illustrative example, not a real patient. The dose is transcribed exactly as you state it: the scribe does not calculate weight-based dosing and does not check it. You review and sign every record, and controlled substances still go in your separate DEA log.
Pricing
Meet our plans and prices
Start with a 7-day free trial, no card needed. Then one simple plan at $34.99 a month, with every feature included and nothing held back for a higher price.
Free
7-day trial
$0/month
7 days free · no card
- Unlimited visits & transcriptions
- SOAP / DAP / BIRP note generation
- Custom note templates
- Patient records & history
- AI chat on notes & patients
- HIPAA-compliant infrastructure
- Support
No credit card required.
Starter
Monthly
$34.99/month
per user, billed monthly
- Unlimited visits & transcriptions
- SOAP / DAP / BIRP note generation
- Custom note templates
- Patient records & history
- AI chat on notes & patients
- HIPAA-compliant infrastructure
- Support
The current beta includes unlimited sessions. We will notify you before a future usage policy affects your account.
Get Starter PlanNo hidden fees. Cancel anytime.
FAQs
Frequently Asked Questions
Does an AI scribe work for veterinary appointments?
It fits veterinary practice better than most of medicine, because the exam is already narrated out loud to the owner standing in the room. That narration is what the record is built from, so the note comes out of a conversation that was happening anyway.
Is veterinary practice covered by HIPAA?
No. HIPAA applies to human patient information, so a veterinary record is not protected health information and no BAA is required. What does apply is your state veterinary board's medical record requirements, and the fact that your client's contact and payment details are still personal data. We would rather say that plainly than stretch a human healthcare framework over a field where it does not apply.
What happens to the audio from an appointment?
ClinicFrame processes appointment audio and discards it. Your account retains the transcript, record, and client information used in your workflow. Client content is not used to train AI models.
Does it capture species-specific findings and weight-based dosing?
Species, breed, weight and the doses that depend on it are captured as you state them. For exotics and avian medicine, where a general template forces the wrong fields, you can build your own structure once and apply it to every appointment after.
Can it write a surgical and anesthesia record?
Yes. Premedication, induction, maintenance, monitoring, technique, intraoperative findings and recovery can be dictated during the procedure or immediately after, which is when the detail is still there. You review and sign before it enters the record.
Does it work for ambulatory and equine practice without signal?
ClinicFrame saves the session while it runs. If the connection drops in a barn or on the road, return to the saved transcript and continue. You can also dictate between calls.
Can it draft discharge instructions and estimates?
Both are drafted from the conversation you actually had with the owner rather than from a generic template. That matters for the record: the instructions in the file should be the instructions the client received.
Do I still review every record?
Yes, and you should. It is a draft until you sign it. The clinical judgement is yours; the scribe records what you examined, decided and told the owner.
Not ready to try it yet? Talk to us first.
Someone from our team will contact you.