Which therapy note formats does it write, and can I use my own template?

ClinicFrame writes DAP notes, BIRP notes, SOAP notes, intake assessments, treatment plan updates, and progress notes. Build a custom template section by section, reuse it, or share it across your practice. Choose the right format for each session.

Can I use it for telehealth sessions?

Yes. ClinicFrame transcribes telehealth sessions in your browser without adding a bot to the call. Download the desktop app for native audio capture and meeting notifications. You can also capture in-person sessions or dictate after the appointment.

Is it HIPAA compliant, and what happens to my clients' data?

ClinicFrame runs on HIPAA-compliant infrastructure. A Business Associate Agreement is included with every account, including the free trial. ClinicFrame processes session audio and discards it. Client content is not used to train AI models.

Do I need my client's consent to use it?

Yes, and it is worth getting right rather than fast. Consent is yours to obtain, to the standard your license and your state set. Several states require every party to consent, among them California, Washington, Illinois, Pennsylvania, Massachusetts, Maryland and Florida, so your own agreement to record is not enough there. In couples, family and group work each person in the room consents, not only the person who booked the appointment. Two things make that conversation short: nothing joins the call, so there is no participant to explain, and the session audio is destroyed once the note is written, so what you are asking permission for is a clinical note rather than a recording that outlives the session. None of this is legal advice.

Does it handle couples, family and group sessions?

Yes. ClinicFrame labels speakers separately in couples, family, and group sessions. It can produce a group note plus an individual note for each participant. Review each note before signing it.

What happens if something interrupts the session?

ClinicFrame saves the session while it runs. If the app closes, the computer sleeps, or the connection drops, return to the session and continue from the saved transcript. Review the transcript before generating the note.

Will the note hold up if a payer asks for it, and do I still review it?

ClinicFrame can structure the date, duration, session type, presenting concerns, interventions, client response, and plan. Those details support your medical necessity documentation. You review and sign the note, and the payer makes the coverage decision.

How much does it cost?

Start with a 7-day free trial with no card required. Continue for $34.99 per user per month, or $27.99 per month billed annually. The current beta plan includes unlimited sessions and a BAA.

AI Therapy Notes: DAP, BIRP and SOAP

Keep the note moving with the session

Keep every therapy session protected

HIPAA compliant

Encryption in transit and at rest, access controls and audit logs, on infrastructure built for protected health information.

BAA included with your account

A Business Associate Agreement is included with your account, including the free trial. Complete the agreement before entering patient information.

Visit audio is discarded

Visit audio is processed and discarded. Your account retains the transcript, notes, and patient information used in your documentation workflow.

Your clients stay out of training

Your clients’ information is not used to train AI models. The agreement with ClinicFrame describes the commitments for handling patient content.

Fit the note to your therapy practice

A private practice, group program, and couples session place different demands on the record. ClinicFrame documents each one in the right structure.

Built for: Therapists, psychologists, LPCs, LCSWs
Why it is for you: You are the practice. The therapy notes, the insurance claim and the reschedule all land on you, and they land after the last client leaves.
What changes: DAP, BIRP, SOAP or a template you build once
The draft is waiting before your next client sits down
Unlimited sessions for one flat price
How we differ: DAP and BIRP are native formats here, not a SOAP note with the labels swapped.Read the honest scribe comparison

Built for: Psychiatrists, PMHNPs, medication management
Why it is for you: Medication management is not a summary. Whoever reads the chart next is looking for the mental status exam, the dose and the plan, in that order.
What changes: Mental status exam captured from the session
Medication, dose and frequency in their own section
Follow-up letters drafted from the same recording
How we differ: The note is structured like a psychiatric chart, not like a generic visit summary.See how the note is built

Built for: Teams of three to thirty
Why it is for you: Twelve clinicians write twelve different ways. When someone covers a session, the chart has to read the same as always.
What changes: One shared template across the whole team
Consistent charts for supervision and audit
New hires write in your format from day one
How we differ: Templates are built once and shared, so consistency does not depend on retraining people.See custom templates

Built for: Substance use treatment
Why it is for you: Your records carry stricter privacy expectations than the rest of medicine. Documentation has to hold up to that standard, and a privacy policy is not where it holds.
What changes: Session audio is processed and discarded after ClinicFrame creates the transcript
Assessment language that fits substance use treatment
A signed BAA on every account
How we differ: In this work the privacy questions get asked earlier and answered more carefully. The recording is destroyed once the note is written, and what stays in the chart is the note you reviewed.See how data is handled

Built for: LMFTs and systemic work
Why it is for you: There are two or more people in the room. Couples and family therapy notes have to reflect the system, not flatten everyone into one voice.
What changes: Speakers labeled separately in the transcript
Relational language kept instead of summarized away
One session note, or one per client, as your chart requires
How we differ: Speaker labels survive into the note, so who said what does not collapse into a single paragraph.Compare DAP, BIRP and SOAP

Built for: Play therapy, school-age work
Why it is for you: The session is play therapy and the note is clinical. On top of that, a parent was in the room for part of it and not for the rest.
What changes: Parent-present and child-only segments kept apart
Developmental language instead of adult phrasing
Summaries you can share with a school or a caregiver
How we differ: The note keeps the difference between what the child said and what the caregiver reported.See BIRP notes with examples

Built for: IOP, PHP and open groups
Why it is for you: One group therapy session, eight participants, and each one needs their own progress note before the day ends.
What changes: A group note plus an individual note for each participant
Attendance and participation captured as you go
The shared theme written once, the individual response written for each
How we differ: One session becomes the group note and each participant's individual note.See the note formats

Built for: Phase-based protocols
Why it is for you: EMDR and other phase-based protocols need the phase, the target memory and the scores in the note, or the next session starts from nowhere.
What changes: Phase and target memory recorded in the note
Subjective units of distress kept where they belong
No audio of a trauma session left on a server
How we differ: The structure follows the protocol you are running, not a generic progress note.See progress notes

Build a custom template when your practice requires different sections or instructions.

From the room to the note you sign

A weekly individual session for generalized anxiety, in DAP. The headings are the ones you set. The content comes from what was said in the room.

This is how it transcribes

Illustrative example. No real client data. You review and sign every note, and you can rewrite the same session as BIRP or SOAP without recording again.

AI therapy notes for mental health practice

Your day ends at five. The documentation does not.

Keep the note moving with the session

Keep every therapy session protected

HIPAA compliant

BAA included with your account

Visit audio is discarded

Your clients stay out of training

Fit the note to your therapy practice

Private practice therapists

Psychiatry and PMHNP

Group practices and clinics

Addiction medicine and SUD

Couples and family therapy

Child and adolescent therapy

Group therapy

Trauma-focused and EMDR

From the room to the note you sign

Meet our plans and prices

Free

Starter

Frequently Asked Questions