Publisher disclosure: ClinicFrame publishes this article. Verify current vendor terms and review all clinical, privacy, and pricing claims before acting on them.
SimplePractice currently advertises Note Taker free for 30 days, followed by a promotional price of $17.50 per month. The public pricing page shows that amount as 50% off the regular $35 monthly add-on price for eligible new customers during the three-month promotional period.
Note Taker is not a standalone product. It must be added to a SimplePractice subscription, and the same pricing page currently advertises Starter at $24.50, Essential at $39.50, and Plus at $49.50 per month for the first three promotional months. After that period, those plans return to $49, $79, and $99 per month respectively, while Note Taker returns to $35.
Every price in this article was taken from the official SimplePractice pricing page as provided on September 21, 2026. Prices are in U.S. dollars. The offer is limited to eligible new customers who add payment information within seven days of signing up, so confirm the live checkout terms before subscribing.
SimplePractice Note Taker pricing at a glance
| Pricing item | Published amount | What it means |
|---|---|---|
| Current advertised price | $17.50 per month | 50% promotional add-on price shown after the free trial for eligible new customers |
| Regular Note Taker price | $35 per month | Monthly add-on price before the advertised 50% reduction and after the promotional period |
| Note Taker trial | 30 days free | Free period shown on the public pricing page before the paid add-on price |
| Plan requirement | Starter, Essential, or Plus | Note Taker is available as an optional add-on across all three subscription plans |
| Care Aide overlap | Note Taker included | Care Aide bundles Note Taker with additional clinical support features |
The advertised Note Taker price is $17.50 per month
The public pricing page currently shows Note Taker as free for 30 days and then $17.50 per month, reduced from $35. The page places the add-on inside its 50% off for three months promotion, so $17.50 is the relevant advertised paid price for an eligible new customer during that promotional period.
The add-on is billed monthly rather than by session or note. A clinician with five sessions and a clinician with fifty sessions therefore carry the same Note Taker fee for that month, although their effective cost per completed note will differ.
The regular price after the promotion is $35
The crossed-out amount on the pricing page is $35 per month. After the three promotional months, a continuing Note Taker subscription should therefore be budgeted at $35 per month unless the account displays another offer.
The page states that the 50% offer is for new customers, cannot be combined with other promotions, and requires adding a credit card within seven days of signing up. The account is charged on the day payment information is added. Users who do not convert within that seven-day window can continue the 30-day platform trial and later choose a plan at standard pricing.
What was said
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What ClinicFrame drafted
A SimplePractice plan is required
Note Taker is an add-on rather than a standalone service. SimplePractice states that it is available on Starter, Essential, and Plus. Solo practices can choose among those plans, while practices that need additional clinicians use Plus.
At regular published rates, Starter is $49 per month, Essential is $79, and Plus is $99. Adding the regular $35 Note Taker amount produces the following post-promotion totals before taxes or other optional services.
| Base plan | Standard plan price | Note Taker | Combined monthly total |
|---|---|---|---|
| Starter | $49 | $35 | $84 |
| Essential | $79 | $35 | $114 |
| Plus first clinician | $99 | $35 | $134 |
These totals isolate the base subscription and Note Taker. They are not a complete estimate for a practice that also uses paid claims, manual eligibility checks, payment processing, premium telehealth features, or other add-ons.
What the promotion does to the first three months
The public page states that eligible new customers receive 50% off the monthly bill and add-ons for three months. It shows Starter at $24.50, Essential at $39.50, Plus at $49.50, and Note Taker at $17.50 during that offer.
| Configuration | Promotional monthly total | Standard monthly total | Increase after promotion |
|---|---|---|---|
| Starter with Note Taker | $42.00 | $84.00 | $42.00 |
| Essential with Note Taker | $57.00 | $114.00 | $57.00 |
| Plus with Note Taker | $67.00 | $134.00 | $67.00 |
These totals match the amounts shown on the supplied pricing page. Eligibility still depends on converting to a paid account within seven days, and the amount displayed inside the account controls the actual charge.
What the page publishes for group practices
For group practices, the pricing page shows Plus at $49.50 per month for the first practitioner during the promotion, reduced from $99. Each additional practitioner is shown at $37 per month during the promotion, reduced from a $74 starting price.
| Published group item | Promotional price | Regular price |
|---|---|---|
| Plus first practitioner | $49.50 per month | $99 per month |
| Each additional practitioner | $37 per month | Starting at $74 per month |
| Note Taker add-on | $17.50 per month | $35 per month |
The supplied page does not explicitly state whether its displayed Note Taker amount is charged once per account or for every enabled clinician. It would be misleading to multiply that figure across a group without confirming the live account or sales proposal.
Do not infer unpublished group tiers
The supplied pricing page says additional clinicians start at $74 and that groups with six or more practitioners can request custom pricing. It does not publish lower group-size tiers on this page, so this article does not add any.
A group should request the exact base subscription, number of paid practitioner seats, Note Taker billing unit, promotional duration, and renewal amount in writing. The custom proposal should replace any website-based estimate.
The 30 day trial should be planned before conversion
The pricing page advertises Note Taker free for 30 days. It separately explains that the platform trial begins on Plus and that a new customer must convert to a paid account within seven days to receive the 50% promotion.
Because the promotion requires early conversion while the free trial can continue longer, decide whether the discount or additional evaluation time matters more before entering payment details. Prepare templates, consent language, devices, and review criteria before starting the evaluation.
• Choose a representative mix of in-person, SimplePractice Telehealth, couples, group, and dictated documentation workflows.
• Record time from the end of the appointment to a reviewed and signed note, not only generation speed.
• Track factual corrections, speaker-attribution errors, unsupported content, and sensitive detail removed from the draft.
• Check the upcoming charge and enabled-clinician list before the trial ends.
Care Aide changes the comparison
Care Aide includes Note Taker and adds Session Sidekick, Treatment Planner, and Client Summaries. The current page shows it free for 30 days, then $29.50 per month for the account owner during the promotion instead of $59. Each additional clinician is shown at $24.50 instead of $49.
Because the page identifies Note Taker as included with Care Aide, the correct comparison is between the two add-ons rather than adding their prices together.
| Configuration | Promotional price | Regular price |
|---|---|---|
| Note Taker | $17.50 per month | $35 per month |
| Care Aide for account owner | $29.50 per month | $59 per month |
| Care Aide for another clinician | $24.50 per month | $49 per month |
The incremental comparison is more useful than adding the two products together, because Care Aide includes Note Taker. A practice should choose Care Aide only when the additional tools reduce enough work to justify the higher recurring amount.
Effective cost per completed note
A flat monthly add-on becomes cheaper per completed note as use increases. During the promotion, divide $17.50 by the number of Note Taker drafts that reach an approved record. After the promotion, repeat the calculation with $35.
| Approved notes per month | At $17.50 promotional price | At $35 regular price |
|---|---|---|
| 5 | $3.50 | $7.00 |
| 10 | $1.75 | $3.50 |
| 20 | $0.88 | $1.75 |
| 40 | $0.44 | $0.88 |
| 80 | $0.22 | $0.44 |
This calculation addresses only the add-on fee. The real unit cost also includes the base platform, clinician review time, corrections, transfer or signing steps, consent administration, and any sessions that cannot use the tool.
Note Taker is tied to SimplePractice Telehealth
SimplePractice states that Note Taker works with SimplePractice Telehealth through its web or mobile app, not with an external telehealth platform. It can also support in-person sessions, dictation, and uploaded files, but practices using another video platform should not assume the same live-capture workflow will apply.
This limitation can affect the value calculation more than the headline price. A clinician who conducts most sessions on another telehealth platform may use the add-on less frequently, rely on dictation, change platforms, or maintain a second capture workflow. Count only the sessions that fit the intended process when estimating cost per note.
ClinicFrame's comparison of its web and desktop documentation workflows illustrates why the capture environment should be tested together with pricing rather than treated as a separate technical detail.
Build a clinician level subscription check
A short monthly review prevents unused access from becoming a permanent expense. The account owner can compare enabled seats with actual clinical use and confirm whether the resulting notes are reaching the signed record.
• Enabled clinicians: verify that every active toggle corresponds to a clinician who intends to use the feature.
• Eligible sessions: count how many appointments fit the available capture methods and consent process.
• Approved notes: measure drafts that were reviewed and signed, not sessions merely recorded.
• Correction time: separate style edits from factual, attribution, risk, and unsupported-content corrections.
• Upcoming charges: confirm the end of any trial or promotion and the first month at standard pricing.
• Care Aide overlap: ensure the account is not modeling Note Taker and Care Aide as cumulative paid add-ons.
ClinicFrame's discussion of clinical documentation review provides a framework for measuring the difference between a fluent draft and a record that is ready to sign.
Final recommendation
The current public offer is 30 days free, then $17.50 per month for Note Taker during the three-month 50% promotion, with $35 as the regular monthly price. Add the selected SimplePractice plan to calculate the complete subscription cost.
ClinicFrame is worth evaluating when a practice wants the documentation layer to remain independent of its EHR or telehealth platform. Compare the full path to a reviewed note, eligible session volume, privacy workflow, and recurring total instead of choosing on the first promotional month alone.
Frequently Asked Questions (FAQs)
How much does SimplePractice Note Taker cost?
The public pricing page currently advertises 30 days free, then $17.50 per month during the eligible three-month promotion. The regular price is $35 per month, separate from the SimplePractice subscription.
Why does the SimplePractice pricing page show $17.50?
The public pricing page currently shows a 50% promotional rate of $17.50 per month for three months. The standard recurring rate remains $35, and eligibility should be confirmed in the live account.
Does SimplePractice Note Taker have a free trial?
Yes. The public pricing page advertises Note Taker free for 30 days before the paid add-on price begins.
Is Note Taker included in a SimplePractice plan?
No. It is an optional add-on available with Starter, Essential, and Plus. Care Aide is the exception because it includes Note Taker functionality in its own add-on price.
How much does Note Taker cost for a group practice?
The public page shows Note Taker at $17.50 during the promotion and $35 regularly, but does not state on that page whether the amount is charged once per account or per enabled clinician. Group practices should confirm the billing unit in their account or proposal.
Do I pay for both Note Taker and Care Aide?
The pricing page states that Note Taker is included with Care Aide, so the two advertised add-on prices should not be added together.
Can Note Taker work with an external telehealth platform?
SimplePractice states that its live telehealth workflow is designed for SimplePractice Telehealth through the web or mobile app. In-person capture, dictation, and uploaded files provide other input options.
Who qualifies for the 50% promotion?
The pricing page limits the offer to new customers who add a credit card within seven days of signing up. It cannot be combined with other promotions, and the account is charged on the day payment information is added.
How to validate the price before you decide
A published number is the beginning of a buying decision, not the whole decision. Record the billing unit, cadence, minimum term, renewal mechanics, taxes, usage boundary, and any promotional condition. Then map those terms to an ordinary month and a busy month in the practice.
For simplepractice note taker pricing, confirm what counts as a session, note, user, seat, action, or add-on. Test whether scheduled sessions, failed generation, telehealth calls, unused capacity, or extra clinical workflows affect the invoice. Ask the vendor to confirm the current terms in writing before relying on a forecast.
Compare the subscription with review time, correction work, transfer into the record, training, support, privacy review, and migration or exit work. A lower listed price can still create a higher total cost when the surrounding workflow remains manual.
Finally, record the source date, assumptions, expected volume, and trigger for a recheck. Pricing and product terms can change, so preserve the evidence used for the decision.
